NEIGHBOR STATEMENT

Q: I signed the Neighbor Statement prior to my neighbor submitting the proposed plans; however, I didn’t approve of X.

A: The Neighbor Statement is used to inform impacted neighbors of proposed modifications on neighboring properties. It is not used to obtain approval for proposed modifications. The Design Review Committee reviews proposed plans based on the Architectural Guidelines of the community,

Q: My neighbors won’t see the proposed modifications that I am making to my home. Do they have to sign the Neighbor Statement?

A: Article 3.4.2 of the CC&R’s indicates, “Applications will be complete even if all of the Adjacent Owners do not initial the applications so long as the Applicant certifies that the Applicant requested that the Adjacent Owners sign the applications”. The Neighbor Statement is utilized to inform neighbors of all proposed visual modifications to the property and any noise that may be a result of the proposed modifications. It is best practice to make every attempt to reach your neighbors to inform them of the proposed modifications.

Q: I have attempted to reach my neighbor(s) multiple times to have him/her/them sign the Neighbor Statement; however, they never answer the door or aren’t home. I don’t want to miss the submittal deadline, what should I do?

A: Article 3.4.2 of the CC&R’s indicates, “Applications will be complete even if all of the Adjacent Owners do not initial the applications so long as the Applicant certifies that the Applicant requested that the Adjacent Owners sign the applications”. It is best practice to make every attempt to reach your neighbors to inform them of the proposed modifications.

Q: I don’t have a neighbor to my right (left, across the street, or behind me). Who should I have sign the Neighbor Statement?

A: If you do not have a neighbor to your right (left, across the street, or behind you), indicate this within the appropriate box on the Neighbor Statement. For example, depending on how the subject property is situated, you may consider including, “No Neighbor – park”, “No Neighbor – common area slope”, etc. on the document. It is best to consider which homeowners around you may be most affected by the proposed improvements you are requesting. The more neighbors to sign the Neighbor Statement, the merrier.

PLAN SUBMITTALS

Q: Why do I need to submit three copies of my proposed plans?

A: Three copies of the proposed plans are needed as one is kept on file with the HOA and the other two are stamped and returned to the homeowner (one for the homeowner’s records and the other for the City of San Clemente as wet-stamped copies are needed to pull any necessary permits).

Q: Am I able to submit my plans electronically?

A: TMC has not transitioned to electronic plan submissions thus far. Hard copies are necessary at this time.

Q: Why was I asked to submit an electronic version in addition to the hard-copy plan submittal that is required?

A: COVID-19 has affected the manner in which Design Review meetings are held. All meetings are being held virtually and TMC does not have the capability of scanning anything larger than 11″ X 17″. Homeowners may be asked to submit a pdf copy of any documents larger than this. If the plan submittal is for exterior paint, the homeowner may be asked to provide pdf photos of the subject property and neighboring properties as paint color accuracy are lost when scanning and uploading photos to the online platform.

Q: Where do I submit my plans?

A: Please mail all proposed plan submittals to:

FirstService Residential

Attn: Kristy Pennington

15241 Laguna Canyon Rd.

Irvine, CA 92618

Plans may also be dropped off at the same location. You may drop them off at the front desk or leave them at the Shipping & Receiving door near the back of the building during business hours (Monday through Friday 9:00 AM – 5:00 PM).

Q: I want to paint my house. Why do I need to submit pictures of neighboring properties?

A: The Design Review Committee will review the proposed scheme to ensure it is suitable for the home style and review it against the paint schemes on the neighboring properties. Be sure to include clear color photos of the entire front view of the subject property and all neighboring properties with the plan submittal.

DESIGN REVIEW MEETINGS

Q: Are Design Review Committee meetings continuing despite COVID-19 restrictions?

A: The Design Review Committee continues to meet virtually once a month to review all plan submittals.

Q: When will my plans be reviewed?

A: The Design Review Committee meets once a month to review all plan submittals. Click the button below for submittal deadlines and meeting dates:

Q: When will I know if my plans were approved?

A: Results are generally emailed and mailed approximately 7-10 business days following the Design Review Committee meeting.

Q: I want to make sure my plan submittal is as complete as possible when the Design Review Committee reviews it. What should I do?

A: Review the Architectural Guidelines, found in the Homeowner Portal, and incorporate the requirements based on the proposed improvements. Also, review the checklist in your submittal packet to ensure the necessary documents are included for a thorough review.